Write an effective but gentle reminder email – 5 tips to know

You need to realise, that in REMINDER LETTERS, there is certain degree of “politeness” which you have to show.

It is important to include “REMINDER”, in the subject line, as many forget, giving the impression to the reader, that it is the first time.

You can’t be impatient. Believe it or not, your words have to be extremely  specific and careful as you have take full responsibility of writing the email.

Therefore, I am suggesting you certain ways to write a reminder letter

I understand that are you occupied with the work, but there is a gentle reminder, which seeks your immediate attention—————————————————————-

Need your attention ———————————————————————————

I though to let you know about ——————————————————————-

In Letter of Reminder, you need to make sure to provide complete list of information, with regards every little thing, such as time, date, place, purpose and deadline etc. This is done, so as to avoid the reader to check and cross from other sources. In short, your letter should itself, carry the whole details.

As it is a reminder letter, so mention in the subject line “REMINDER”. If you think, that a confirmation is needed, then politely ask for the same as well. 🙂

You need to mention the following things:-

1. Mention the word “Reminder” in the subject line
2. If there is any event happening, then mention the date
3. If there is anything else, then politely tell him/her that it is your second or third time to reach out to you
4. Reason for reminding him, but be polite


Now, I am creating a letter for you:-

Subject (Polite reminder to the event happening on Q date )

Respected Sir/Ma’am,

This is Arpit Sharma, Sr.Consultant requests for your time to the upcoming meeting which is going to be held next month on 29th June, 2018.

As a reminder mail, I need your attention to give confirmation to the schedule which I have chalked for the meeting.

I am attaching a schedule and as the date (29th June, 2018 of the schedule annual meeting ) is approaching, I would request your response to the schedule, at the earliest, so that I may do preparations accordingly.

Thanking You,

Yours Faithfully,

Arpit Sharma
Sr. Consultant



Also Read:-
Writing a letter to the Principal for being ill 

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